Many business owners didn’t ignore their old data as they had to follow business industry compliance obligations. It’s because the legislature can ask for a specific piece of information. Here, we’ll talk about how people who use the Exchange Server can store business data locally. The PST file format is always the best choice when saving data on a local drive. This guide has solutions on how you can export Exchange mailbox to PST in any appropriate way. Suppose you’re using Exchange 2016 and wish to export exchange 2016 mailbox to PST locally.
You can either do it using manual methods or an exchange recovery tool. The process is long and takes a lot of time when done manually. There are a lot of other things to consider. In this guide, we talk about these things. It also shows why you need a professional tool to export Exchange mailbox to PST.
The Exchange has built-in ways to transmit data to PST, but these ways change depending on the version. We’ve talked about all of the methods in this technical post. You can choose any of them if they meet your needs.
Exporting Exchange to Outlook PST-Different ways:
You can export Exchange 2016 mailbox to PST in three ways. Microsoft includes utilities to export exchange mailbox to PST. We’ll cover Exchange Admin Centre (EAC) and New-MailboxExportRequest. Then we’ll know the best Exchange recovery tool.
Method 1 – Exchange Admin Centre (EAC):
Microsoft requires requirements and permissions before you may export an Exchange mailbox locally using EAC.
Requirements:
There have been some requirements and permissions that need to do first.
- You must set up the shared folder with the correct permissions.
- The ability to access the Exchange Server with the appropriate permissions.
Exchange permissions:
You can do this with either the Exchange Admin Centre (EAC) or PowerShell.
Here’s how to use EAC to set permissions:
- Go to the Exchange Admin Centre (EAC).
- Choose the Permissions and Admin roles after logging in.
- Click the plus sign (+) to make a new role.
- Give the Import/Export role here and add the users who should be able to do this.
To set permissions with the Exchange Management Shell (EMS), you must make a role and assign it. Use the New-ManagementRoleAssignment cmdlet, as shown below, to export Exchange mailbox to PST.
Set up a file-sharing to host exports:
You can’t export directly to a folder like C: PSTExports. To export files, you need to use a share’s UNC path. You must make folder C: PSTExports, share it with Exchange Trusted Subsystem, and change the permissions to “Read/Write.”
Use of Exchange Admin Centre to export (EAC):
Follow these steps to export a mailbox from Exchange Server to PST with the EAC:
- After entering into the EAC interface, go to the Recipients and Mailboxes.
- Select the Mailbox you want to export and click “More options.”
- Choose the “Export to a PST file” option.
Note- Follow these steps to export a mailbox from Exchange Server to PST with the EAC:
- On the next screen, select the Mailbox and the archive data (if you want to Export it).
- Choose the path where you want the file to save.
- Join the user, who will notify after export completion.
Method 2 – PowerShell cmdlet- New-MailboxExportRequest:
You can export exchange mailbox to PST using the PowerShell cmdlet. Open up the Exchange Management Shell (EMS) and use the New-MailboxExportRequest cmdlet. You can use it to export Exchange 2016 mailbox to PST as well.
Use the following command to send the PST file to the share:
It will start the mailbox export process. You can use the Get-MailboxExportRequest PowerShell cmdlet to check on the export. It will show the status of the export as either “In Progress,” “Failed,” or “Completed.”
Important! You can also filter by date or folder with this export command.
The above Methods have pros/cons:
To export Exchange 2016 mailbox to PST, you can do it either way. You need to know how to use the PowerShell command. You can use the EAC method to export Exchange mailboxes to PST if you are an Exchange administrator.
They won’t work unless the database is mounted and in good shape. You can’t export from a failed Exchange server or database with these native Exchange tools.
It can make any duplicate. Even a tiny mistake can lead to a significant problem or data loss. You have to keep an eye on the whole process. It doesn’t give you a log to track what’s going on.
If you have the right to do it and have met all the requirements, you can export Exchange mailbox to PST without any problems. After exporting the exchange data into PST files, you can use an Outlook account to open them.
Method 3- Shoviv Exchange Recovery Tool – Professional Software:
Here is a great solution that will make it easy to export exchange mailbox to PST. Shoviv Exchange Recovery Tool is a top-notch way. This tool has an easy-to-use interface. It makes it easier that has to do with exchange servers. As you look for the best way to export Exchange 2016 mailbox to PST, it has everything you need. If the Exchange mailbox gets damaged or data gets deleted, this tool can recover them in an error-free way immediately.
Shoviv’s tool does not affect data integrity or folder structure at any point in the process. Many IT experts and happy users recommend this tool very highly. Even though it doesn’t need extra help, Shoviv’s experts can show you how to use it correctly.
Conclusion:
The above technical post will help you export your Exchange data to PST files locally. Since the manual methods are free but take a lot of time and work, so they are not the best choice. They don’t do an excellent job at all. Therefore, make it easy and secure with the Shoviv Exchange recovery tool.
Moreover, you can test this tool before a license using the demo version. Use this tool and export Exchange 2016 mailbox to PST hassle-free. It will tell you everything you need to know about the full version before investing. And make sure that it is the best choice.
